Template
General contractor payment demand letter template
Use this template if you are a general contractor requesting payment for construction services.
Published Jan 20, 2026
How it works
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Review the generated PDF before mailing.
We print and mail it via USPS.
Copy/paste template
[Your Company Name]
[Your Company Address]
[City, State ZIP]
[Phone]
[Email]
[Date]
[Client Name]
[Client Company]
[Client Address]
[City, State ZIP]
Re: Payment demand - Invoice #[Invoice Number]
Project Address: [Job Site Address]
Amount Due: $[Amount]
Original Due Date: [Date]
Hello [Client Name],
This letter is a formal demand for payment of $[Amount] for construction services performed at [Job Site Address].
Please remit payment in full by [Deadline Date].
Payment options: [methods].
Payment instructions: [link or address].
If you believe this is in error, contact me at [phone/email].
Sincerely,
[Your Name]
[Title]
[Company]
Before you mail (checklist)
- Invoice number, amount, and due date are correct.
- Job site address is accurate.
- Deadline date is clear.
- Payment instructions are included.
Recommended mailing method
If you need proof of delivery, use Certified Mail with electronic return receipt (First Class only). If the deadline is tight, consider Express (1-3 business days). Certified Mail is only available with First Class.
Certified Mail with electronic return receipt (First Class only)
Common mistakes to avoid
- Missing the job site address.
- No deadline date.
- Unclear payment instructions.
- Sending to the wrong recipient or address.
What you get
- • General contractor demand template
- • Certified Mail with electronic return receipt (First Class only)
- • First Class or Express delivery options
Simple pricing
Base fee plus per-page printing. Postage included. See pricing for details.
Why PostalForm
USPS delivery
First Class or Express with optional Certified Mail.
Address validation
Reduce returned mail and delivery errors.
Fast checkout
Upload once and mail in minutes.
FAQs
- Can I include the contract or change orders?
- Yes. Combine the letter and attachments into one PDF.
- Do you offer tracking?
- Yes. Add Certified Mail with electronic return receipt (First Class only).
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