Skip to content
Back to PostalForm

Use case

Print and mail a PDF

Print and mail a PDF by uploading your document, selecting print options, and choosing USPS delivery. PostalForm prints your PDF and mails it for you.

Published Jan 11, 2026 • Updated Jan 21, 2026

How it works

Step 1

Upload your PDF

Drag and drop your document or upload from phone.

Step 2

Add addresses

Enter sender and recipient addresses with validation.

Step 3

Checkout

We print and mail it via USPS with your chosen options.

Key takeaways

  • Pick color or black & white, plus single- or double-sided printing.
  • First Class (3–7 days) or Express (1–3 days) delivery options.
  • Best for multi-page packets that need to arrive in order.

Quick facts

  • What it does: Prints your PDF, puts it in an envelope, adds postage, mails it via USPS
  • Pricing: $3.00 base + $0.20/page (B&W) or $0.40/page (color)
  • Delivery: First Class (3–7 days) or Express (1–3 days)
  • Print options: Color or black & white, single or double-sided
  • Coverage: U.S. addresses only

When you need print + mail

You have a signed document
You signed something on paper, scanned it, and now need to mail the signed copy. Upload the PDF and we print it exactly as scanned, signature included.

You're away from your printer
Traveling, working remotely, or your printer is broken. Upload from wherever you are and we handle the physical part.

You don't want to deal with it
Printers jam. Ink runs out. Paper feeds wrong. Sometimes paying someone else to print is worth avoiding the hassle.

You're mailing forms or packets
Multi-page documents that need to arrive in a specific order. Combine into one PDF and we print page-by-page.

Print options you control

Color or black & white

  • Black & white: $0.20/page — Fine for text documents, forms, letters
  • Color: $0.40/page — Use when color matters (charts, branding, photos)

Single-sided or double-sided

  • Single-sided: Each page printed on one side of the paper
  • Double-sided: Pages printed front and back (duplex)

Double-sided works well for multi-page documents. Some forms require single-sided printing—check your instructions.

The printing process

We use commercial-grade printing equipment. Here's what to expect:

Paper: Standard 24 lb white paper, US Letter size (8.5" × 11")

Quality: 600 DPI black & white, full color on color pages

Margins: We print your PDF at 100% scale. If your document has narrow margins, content near edges may be trimmed. Preview before checkout.

Binding: Documents are loose pages in an envelope—no staples, clips, or binding (staples can jam postal sorting machines)

Pricing breakdown

Item Cost
Base fee (per letter) $3.00
Black & white printing $0.20 per page
Color printing $0.40 per page
First Class postage Included
Express upgrade Additional (shown at checkout)
Certified Mail Additional (shown at checkout)

Example calculations:

  • 3-page B&W document: $3.00 + (3 × $0.20) = $3.60
  • 10-page B&W document: $3.00 + (10 × $0.20) = $5.00
  • 5-page color document: $3.00 + (5 × $0.40) = $5.00

Large documents (20+ pages) may include a processing fee. You see the exact total before checkout.

Full pricing details

How to get the best print results

Use US Letter size (8.5" × 11")
Most PDFs default to this. If your document is a different size, it may be scaled or cropped.

Check your margins
Leave at least 0.25" margins on all sides. Content too close to the edge may not print fully.

Ensure text is readable
For scanned documents, make sure text is crisp and contrast is good. If your preview looks fuzzy, the print will too.

Preview before checkout
We show you exactly what will be printed. Check it.

Mailing forms and packets

When mailing forms or multi-document packets:

  1. Combine into one PDF — All pages in the order you want them printed
  2. Start with a cover page — Helps the recipient understand what they're receiving
  3. Check page order — First page in the PDF prints first
  4. Consider double-sided — Reduces paper count for thick packets

Suggested order for form packets:

  • Cover letter or transmittal page
  • The main form
  • Required attachments
  • Supporting documentation

Delivery options

First Class Mail

  • 3–7 business days after we mail it
  • Standard for most documents
  • Certified Mail available as add-on

Priority Mail Express

  • 1–3 business days after we mail it
  • For time-sensitive documents
  • Costs more

Certified Mail with Electronic Return Receipt

What we can't print

  • Non-PDF files — Convert to PDF first
  • PDFs over 100 MB — Compress or optimize
  • Documents over 199 pages — Split into multiple mailings
  • Physical items — We print digital files, not photographs or documents you mail to us

Simple pricing

Base fee plus per-page printing. Postage included. See pricing for details.

Why PostalForm

USPS delivery

First Class or Express with optional Certified Mail.

Address validation

Reduce returned mail and delivery errors.

Fast checkout

Upload once and mail in minutes.

Ready to send it?

Upload your PDF and we'll handle printing and USPS delivery.