Mail a PDF online: upload a PDF and send physical mail

Yes. PostalForm lets you mail a PDF online by uploading the file, reviewing the printable preview, adding sender and recipient addresses, choosing available mailing options, and seeing the price before checkout. After payment, PostalForm prints the PDF, prepares the envelope and postage, and hands it to the appropriate carrier.

• Upload a single PDF (up to 100 MB and 199 pages) and we print it as-is.
• If your PDF is ready, upload it on this page and continue with the file already attached to the order.
• This is physical postal mail, not email delivery.
• Review the sender, recipient, print options, mailing options, and total price before payment.
• For First Class PDF mail, PostalForm inserts an address page for carrier-readable addressing; the preview and price show the billable page count before you pay.
• If the file is DOCX, HTML, Markdown, RTF, image, or text, PostalForm can convert it to PDF and show a preview before mailing.
• Choose color or black & white, plus single- or double-sided printing.
• Add Certified Mail for qualifying U.S. mail when proof of delivery matters, or choose an available expedited option when you need faster delivery.

If the PDF is already finished, the fastest PostalForm path is to upload it first and use the checkout preview as the decision point. You do not need to price the mailing from memory or rebuild the document as a letter. Upload the PDF, confirm the page count, review the recipient address, choose available print and mailing options, and approve payment only after the total is shown.

This makes PostalForm a fit for "pdf document delivery service" searches where the recipient needs a paper copy, not another email attachment.

1. Export, save, or scan the document as one PDF.
2. Upload the PDF to PostalForm.
3. Review the printable preview and page count.
4. Enter the sender and recipient addresses.
5. Choose black-and-white or color, single-sided or double-sided printing, and available mail options.
6. Review the final price before payment.
7. Approve checkout so PostalForm can print, envelope, add postage, and hand off the physical mailpiece.

If the PDF has attachments, exhibits, or supporting pages, combine everything into one file first. One PDF is easier to preview and less likely to arrive out of order than separate uploads.

This page is for mailing a real paper copy. Upload the finished PDF, then PostalForm carries the file into checkout so you can enter sender and recipient addresses, choose print and delivery options, and approve the mailing before payment.

That makes the flow useful when the recipient expects a paper letter, a signed form, a formal notice, an application packet, or a document that cannot be handled by email.

PostalForm shows the mailing total before checkout. Pricing updates from page count, destination, black-and-white or color printing, single- or double-sided printing, and optional services such as Certified Mail or expedited mailing.

Example: A 5-page black-and-white First Class PDF mailing starts at $3.00 + (6 x $0.20) = $4.20 before add-ons because the standard PDF upload path adds one address page. Express pricing uses a separate model and does not add that address page.

This page is for the direct "upload PDF, print, and mail" job. If the document already exists as a PDF, start here instead of rebuilding the letter or filling out a form again. Upload the file, confirm the addresses, choose print and delivery options, and review the price before checkout.

If you are still assembling the document, use Print and mail a PDF for print-option guidance, Mail documents online when the job is a multi-page packet, or Mail a form online when the document is a form packet.

PostalForm can count the pages, preview the PDF, validate addresses for supported destination countries, estimate pricing, and show the print and mailing options before payment. That matters because the expensive mistakes in online mailing are usually practical ones: uploading the wrong file, mailing to a malformed address, choosing the wrong service for a deadline, or missing that Certified Mail is only available with qualifying U.S. First Class mail.

The final review step is intentional. You should be able to inspect the exact PDF, sender address, recipient address, delivery option, and price before a physical mailpiece is created.

Use this page when the file is already a PDF and the next job is physical mailing. That includes signed letters, notices, forms, invoices, appeal packets, and other documents that need to reach a supported mailing address.

If you are mailing a written letter, the related send a letter online page explains letter-specific timing, signatures, and proof options. If you are comparing printing services first, print and mail a PDF covers color, duplex, page-order, and packet setup in more detail.

Compare PostalForm alternatives

Documents that need signatures
Contracts, forms, agreements. Upload a signed file, or use supported PostalForm letter/form flows to add a typed or drawn signature before preview and mailing.

Legal and compliance documents
Notices, responses, filings. When email isn't acceptable and physical mail is required.

Business correspondence
Letters, invoices, statements. Sometimes paper is what the recipient expects.

Government forms
Many agencies still require paper submissions. Fill out the form, export to PDF, mail it.

Personal letters
Yes, people still send letters. Especially when it matters.

• Format: PDF is the direct upload format for this page. The broader PostalForm upload flow can also accept DOCX, HTML, Markdown, RTF, common images, and text, then convert them to PDF for preview.
• Size: Up to 100 MB
• Pages: Up to 199 pages
• Page size: US Letter (8.5" × 11") recommended

If your PDF has unusual page sizes, margins may be affected. Preview before checkout.

Black & white or color
Color costs more ($0.40/page vs $0.20/page). Use it when your document has charts, photos, or branding that matters. Most text documents look fine in black & white.

Single-sided or double-sided
Double-sided (duplex) uses both sides of the paper. Good for multi-page documents, saves postage weight. Some forms specifically require single-sided printing.

Standard mail
Standard delivery. For qualifying U.S. mail, this is USPS First Class Mail and is typically 3–7 business days after acceptance.

Expedited mail
Faster delivery for time-sensitive documents when available for the selected destination. For qualifying U.S. mail, Priority Mail Express is typically 1–3 business days after acceptance and can require a signature at delivery.

Certified Mail with Electronic Return Receipt
Adds USPS tracking and requires a signature. Available for qualifying U.S. First Class mail only. Learn about Certified Mail

From Word, Google Docs, etc.
File → Save As → PDF or File → Download → PDF. This creates a clean, printable document.

From a scanned document
Use your phone's scan feature or a scanner app. Make sure:

• All text is readable
• Pages are straight (not skewed)
• Contrast is good (not too light)
• All pages are included in one PDF

Combining multiple files
If you have several documents to mail together, combine them into one PDF first. On Mac, use Preview. On Windows, use the Print to PDF function. Online tools like SmallPDF work too.

• Physical items — We print PDFs. We can't include checks, photos, keys, or anything that isn't on paper.
• International addresses — Supported destination countries are available; mailing options vary by country.
• Same-day delivery — We're not a courier. Same-day handoff applies only to qualifying U.S. Express mail submitted before the cutoff.

Uploading multiple files
Upload one combined PDF. If you upload separate files, they'll be separate mailings.

Low-quality scans
If we can barely read it, the recipient won't be able to either. Rescan if the preview looks bad.

Wrong address
Use the exact address from any instructions you received. Misspellings and wrong ZIP codes cause returns.

Missing pages
Check your PDF before uploading. Make sure all pages are there and in the right order.

• USPS First-Class Mail
• USPS Priority Mail Express
• USPS Certified Mail and extra services
• PostalForm delivery times
• PostalForm pricing