Mail a PDF online: upload a PDF and send physical mail

To mail a PDF online, upload the finished PDF to PostalForm, preview the pages, enter the sender and recipient addresses, pick your print and mailing options, and check the total. Nothing mails until you pay. After checkout, PostalForm prints it, adds postage, and hands the mailpiece to the carrier — physical mail, not email. One upload can be up to 100 MB and 199 pages. PostalForm can't enclose physical items such as checks, photos, or keys.

Yes. Upload the file, check the printable preview, add sender and recipient addresses, pick from the available mailing options, and see the price before checkout. Payment is the approval step: once you pay, PostalForm prints the PDF, prepares the envelope and postage, and hands it to the carrier.

• Upload a single PDF (up to 100 MB and 199 pages) and we print it as-is.
• Upload it on this page and the file stays attached to your order through checkout.
• This is physical postal mail, not email delivery.
• Review the sender, recipient, print options, mailing options, and total price before payment.
• For First Class PDF mail, PostalForm inserts an address page for carrier-readable addressing; the preview and price show the billable page count before you pay.
• If the file is DOCX, HTML, Markdown, RTF, image, or text, PostalForm can convert it to PDF and show a preview before mailing.
• Choose color or black & white, plus single- or double-sided printing.
• Add Certified Mail for qualifying U.S. mail when proof of delivery matters, or choose an available expedited option when you need faster delivery.

If the PDF is finished, upload it first and let the checkout preview make the decision. You don't need to price the mailing from memory or rebuild the document as a letter. Confirm the page count, check the recipient address, pick your print and mailing options, and pay only once the total is on screen.

For "pdf document delivery service" searches, that is the fit: the document arrives as a paper copy, not another email attachment.

1. Export, save, or scan the document as one PDF.
2. Upload the PDF to PostalForm.
3. Review the printable preview and page count.
4. Enter the sender and recipient addresses.
5. Choose black-and-white or color, single-sided or double-sided printing, and available mail options.
6. Review the final price before payment.
7. Approve checkout so PostalForm can print, envelope, add postage, and hand off the physical mailpiece.

If the PDF has attachments, exhibits, or supporting pages, combine everything into one file first. One PDF is easier to preview and less likely to arrive out of order than separate uploads.

The recipient gets paper, not a link. Upload the finished PDF and it carries into checkout, where you enter sender and recipient addresses, choose print and delivery options, and approve the mailing before payment.

That matters when the recipient expects a paper letter, a signed form, a formal notice, an application packet, or a document that email can't satisfy.

The mailing total appears before checkout and moves with page count, destination, black-and-white or color printing, single- or double-sided printing, and add-ons such as Certified Mail or expedited mailing.

Example: a 5-page black-and-white First Class PDF mailing starts at $3.00 + (6 x $0.20) = $4.20 before add-ons, because the standard PDF upload path adds one address page. Expedited pricing uses a separate model and does not add that address page.

PostalForm reviewed 317 paid, non-scam, positive-price orders placed from January 10 through June 17, 2026. The aggregate data excludes names, addresses, filenames, unpaid orders, and suspicious orders. The full aggregate is published in PostalForm online mailing data: 2026 Q2 order patterns.

Most PDF mailings are short documents, which is why this page starts there before covering packets, color pages, duplex printing, Certified Mail, and larger page counts. The mistakes that matter are practical ones: wrong file, missing pages, wrong address, unclear proof requirements, or a price that jumps when the page count changes.

This page covers the direct job: the PDF exists, and it needs to be printed and mailed. Don't rebuild it as a letter or fill out a form again — upload the file as-is, confirm the addresses, pick your options, and check the price at checkout.

Still assembling the document? Use Print and mail a PDF for print-option guidance, combine multi-page packets into one PDF before uploading here, or use Mail a form online when the document is a form packet.

Before payment, PostalForm counts the pages, previews the PDF, validates addresses for supported destination countries, estimates pricing, and shows your print and mailing options. The expensive mistakes in online mailing are practical ones: the wrong file, a malformed address, the wrong service for a deadline, or not noticing that Certified Mail is only available with qualifying U.S. First Class mail.

The review step exists so you can inspect the exact PDF, sender address, recipient address, delivery option, and price before a physical mailpiece is created.

If the file is already a PDF, the remaining job is physical mailing. That covers signed letters, notices, forms, invoices, appeal packets — any document that has to reach a supported mailing address on paper.

If you are mailing a written letter, the related send a letter online page explains letter-specific timing, signatures, and proof options. If you are comparing printing services first, print and mail a PDF covers color, duplex, page-order, and packet setup in more detail.

If your question is whether USPS itself can print the file, see Can USPS print my PDF?. The short answer is that USPS Label Broker prints eligible shipping labels, not the document pages inside ordinary PDF letters.

Compare PostalForm alternatives

Documents that need signatures
Contracts, forms, agreements. Upload a signed file, or use supported PostalForm letter/form flows to add a typed or drawn signature before preview and mailing.

Legal and compliance documents
Notices, responses, filings. When email isn't acceptable and physical mail is required.

Business correspondence
Letters, invoices, statements. Sometimes paper is what the recipient expects.

Government forms
Many agencies still require paper submissions. Fill out the form, export to PDF, mail it.

Personal letters
Yes, people still send letters. Especially when it matters.

• Format: PDF is the direct upload format for this page. The broader PostalForm upload flow can also accept DOCX, HTML, Markdown, RTF, common images, and text, then convert them to PDF for preview.
• Size: Up to 100 MB
• Pages: Up to 199 pages
• Page size: US Letter (8.5" × 11") recommended

If your PDF has unusual page sizes, margins may be affected. Preview before checkout.

Black & white or color
Color costs more ($0.40/page vs $0.20/page). Use it when your document has charts, photos, or branding that matters. Most text documents look fine in black & white.

Single-sided or double-sided
Double-sided (duplex) uses both sides of the paper. Good for multi-page documents, saves postage weight. Some forms specifically require single-sided printing.

Deciding between doing it yourself and handing it off? Compare the two paths on equipment, postage, proof, and cost. USPS postage figures come from the final Notice 123 price schedule effective July 12, 2026; PostalForm prices are shown before checkout.

Standard mail
For qualifying U.S. mail, this is USPS First Class Mail, typically 3–7 business days after acceptance.

Expedited mail
Faster delivery when it's available for the destination. For qualifying U.S. mail, regular Expedited delivery uses USPS Priority Mail and can require a signature. A separate Rush Express upgrade uses Priority Mail Express when available.

Certified Mail with Electronic Return Receipt
Adds USPS tracking and requires a signature. Available for qualifying U.S. First Class mail only. Learn about Certified Mail

From Word, Google Docs, etc.
File → Save As → PDF or File → Download → PDF. This creates a clean, printable document.

From a scanned document
Use your phone's scan feature or a scanner app. Make sure:

• All text is readable
• Pages are straight (not skewed)
• Contrast is good (not too light)
• All pages are included in one PDF

Combining multiple files
If you have several documents to mail together, combine them into one PDF first. On Mac, use Preview. On Windows, use the Print to PDF function. Online tools like SmallPDF work too.

The preview is not decoration — it is your last look before the digital file becomes a physical mailpiece. Use it to catch the mistakes that matter once the envelope is gone.

• Physical items — We print PDFs. We can't include checks, photos, keys, or anything that isn't on paper.
• International addresses — Limited to supported destination countries, and mailing options vary by country.
• Same-day delivery — We're not a courier. Same-day handoff applies only to qualifying U.S. expedited mail submitted before the cutoff.

Uploading multiple files
Upload one combined PDF. If you upload separate files, they'll be separate mailings.

Low-quality scans
If we can barely read it, the recipient won't be able to either. Rescan if the preview looks bad.

Wrong address
Use the exact address from any instructions you received. Misspellings and wrong ZIP codes cause returns.

Missing pages
Check your PDF before uploading. Make sure all pages are there and in the right order.

• USPS First-Class Mail
• USPS Priority Mail Express
• USPS Certified Mail and extra services
• PostalForm delivery times
• PostalForm pricing
• PostalForm online mailing data: 2026 Q2 order patterns
• Can USPS print my PDF?
• USPS Notice 123 price list
• USPS recommended July 2026 prices