Trust
Security
PostalForm is built to handle sensitive documents responsibly. We keep the workflow simple and protect the data that passes through it.
Published Jan 19, 2026 • Updated Jun 17, 2026
Data handling
- Uploads are used to create previews, process checkout, print, mail, support the order, and maintain required operational records.
- Uploaded files are stored in PostalForm-controlled application storage, not a public document directory.
- Provider handoff uses controlled file access for the print-and-mail job rather than exposing your document as a public static asset.
- Abandoned unpaid uploads are swept by scheduled cleanup jobs after a configured TTL when there is no pending payment, provider submission, or legal hold.
- Paid-order file retention is governed by operational retention settings and legal-hold safeguards. Legal holds can pause cleanup when a dispute, compliance, or support reason requires preserving records.
- Access is limited to authorized systems and staff required to produce, mail, support, or investigate the order.
Payment security
- Payments are processed via Stripe.
- Card details never touch PostalForm servers.
What PostalForm does not do
- We do not sell uploaded document contents.
- We do not ask you to mail physical originals to PostalForm.
- We do not include checks, keys, ID cards, physical photos, or other non-paper items in envelopes.
- We do not treat ordinary email or portal upload as a substitute for physical mail when your recipient requires mailed paper.
Tracking and order visibility
- Order status updates are available after checkout.
- Tracking numbers are provided for Certified Mail (First Class only), with optional electronic return receipt when selected.
Need a custom policy?
If your organization needs a security summary or data handling details for compliance, email support@postalform.com.
PostalForm U.S. First-Class mailing for one black-and-white document page plus the address page starts at $3.40. Certified Mail adds $8.00; Electronic Return Receipt adds $3.00 to Certified Mail. Your document, print choices, destination, and delivery options determine the checkout total. See the full pricing matrix.
Which mailing option and proof should you choose?
PostalForm offers U.S. letter mailing with different delivery and proof options. First-Class suits routine correspondence; Certified Mail adds mailing and delivery records, and Electronic Return Receipt adds a downloadable signature record. Expedited delivery prioritizes speed. Review the destination, estimated dates, total price, and required proof before paying.
| Mailing option | Delivery speed | Proof | Use when | Avoid when |
|---|---|---|---|---|
| USPS First-Class Mail | First-Class Mail delivery estimate shown before payment. | Available processing scans; no recipient signature or Certified Mail receipt. | Routine letters when a signed delivery record is unnecessary. | Your instructions require Certified Mail, a signature, or a deadline this estimate cannot meet. |
| Certified Mail | First-Class delivery speed; certification does not make delivery faster. | USPS mailing and delivery/attempt tracking; no Electronic Return Receipt unless added. | You need a recorded mailing and delivery or attempted-delivery status. | You need a downloadable signature record or faster delivery. |
| Certified Mail + Electronic Return Receipt | First-Class delivery speed; signature collection may require redelivery or pickup. | Certified Mail records plus a downloadable USPS signature record when available. | Your instructions call for Certified Mail with Return Receipt or you need the signature record. | Your recipient requires an original enclosure, personal service, or another submission method. |
| Expedited / Express with signature | Faster estimated delivery range shown at checkout; production cutoff and destination apply. | Carrier tracking and signature option; this is separate from Certified Mail and ERR. | Speed and signature matter and checkout offers the service for your destination. | A rule specifically requires Certified Mail or the displayed estimate misses your deadline. |
Availability and delivery estimates depend on the document and destination. Mailing proof does not establish that a recipient accepted a filing or that legal service requirements were met. Delivery estimates · Full pricing
FAQs
- Do you store my PDF forever?
- PostalForm uses configured retention and cleanup controls rather than treating uploaded files as permanent public assets. Legal holds can pause cleanup when records must be preserved.
- Who can access my documents?
- Access is restricted to systems and staff required to preview, print, mail, support, or investigate your order.
- Do you share my data?
- We share order data only with vendors required to print, mail, process payments, provide support, or operate the service.
Ready to send it?
Upload your PDF and we will handle printing and postal mailing.