Medical records request letter guides

Prepare and mail medical records requests with step-by-step instructions. Use these guides when a provider, hospital, clinic, or records department requires a signed written request delivered by mail.

Published Jan 16, 2026 • Updated Jun 20, 2026

Start a medical records request

How it works

Step 1

Fill out form

Complete the guided fields online.

Step 2

Preview PDF

Review the generated PDF before mailing.

Step 3

Mail

We print and mail it via USPS.

What to include

Patient name and date of birth
Provider or facility name and records department
Date range or specific records requested
Signed authorization (and ID if required)

How it works with PostalForm

Build the request packet - Enter patient, requester, provider, record scope, and release instructions.
Attach supporting files - Add authorization forms, ID copies, prior requests, or provider forms if needed.
Preview and mail - Review the generated PDF packet, then checkout and have PostalForm print and mail it.

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Ready to get started?

Build the request letter, attach supporting files, preview the packet, and mail it.

Start a medical records request

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