Tenant deposit guide
New York security deposit demand letter and mailing guide
Review New York General Obligations Law §7-108(1-a), distinguish the landlord deadline from your mailing choice, and prepare a supported New York tenant deposit-recovery packet.
Published Oct 15, 2026
How it works
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Complete the guided fields online.
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Review the generated PDF before mailing.
We print and mail it via USPS.
Can PostalForm help recover a New York security deposit?
PostalForm helps New York renters prepare a factual security deposit demand after a supported private residential tenancy has ended. Enter the deposit and move-out facts, attach evidence, and review a principal-only packet before Certified Mail checkout. The mailing records your request; it does not determine entitlement or guarantee payment.
New York deadline and mailing method
| Question | Source-based answer |
|---|---|
| Main provision | New York General Obligations Law §7-108(1-a) |
| Landlord timing reference | 14 days after vacating for dwelling units covered by §7-108(1-a) |
| Summary and limits | For covered tenancies, the landlord must provide an itemized statement of retained amounts and return the remaining deposit within 14 days after the tenant vacates. The section excludes specified housing; regulated or other special tenancies require separate review. |
| Whose mailing duty is described? | The cited subsection establishes the landlord return and itemization duties. It does not prescribe Certified Mail for every tenant demand. PostalForm uses Certified Mail here as a product requirement for documenting the demand. |
| PostalForm workflow | Certified Mail is required by this packet product; that is not a claim that state law always requires it |
| Return receipt | Optional evidence of the delivery signature when available, not proof that the landlord agrees |
Use when and avoid when
| Use this guided packet when | Use another route when |
|---|---|
| Your ordinary private residential tenancy ended and you surrendered possession | You still occupy the property or need to terminate the lease |
| You want a factual demand for the disputed deposit principal | You need a court filing, penalties, interest, damages, or a legal opinion |
| You have a verified landlord or manager mailing address | Recipient identity or service requirements are disputed |
| No active legal deadline or proceeding requires action | A claim-notice objection, hearing, or filing deadline is running |
Records to prepare
Your lease and housing classification, move-out date, initial and final inspection records, deposit receipt, itemized charges, and forwarding address.
State-specific example: A renter in a covered apartment has not received an itemization after vacating. The packet states the dates and principal requested, while leaving damages and any housing-specific exception for independent review.
How to prepare and mail the packet
- Open the New York guided packet, confirm the supported scope, and enter your rental and deposit facts.
- Attach evidence, choose verified recipients, and review the complete PDF.
- Approve the packet, confirm Certified Mail options and the current price, and complete checkout. Save the final PDF and carrier records.
What does Certified Mail prove?
PostalForm offers Certified Mail to document carrier acceptance and delivery or attempted delivery of your demand. An Electronic Return Receipt, when selected and available, adds a delivery-signature record. These records do not prove the contents are correct, establish legally sufficient service, extend a deadline, or establish that the landlord paid.
Sources
Source review: October 15, 2026. Check the current text and local rules for your tenancy before relying on a deadline.
Which mailing option and proof should you choose?
PostalForm offers U.S. letter mailing with different delivery and proof options. First-Class suits routine correspondence; Certified Mail adds mailing and delivery records, and Electronic Return Receipt adds a downloadable signature record. Expedited delivery prioritizes speed. Review the destination, estimated dates, total price, and required proof before paying.
| Mailing option | Delivery speed | Proof | Use when | Avoid when |
|---|---|---|---|---|
| USPS First-Class Mail | First-Class Mail delivery estimate shown before payment. | Available processing scans; no recipient signature or Certified Mail receipt. | Routine letters when a signed delivery record is unnecessary. | Your instructions require Certified Mail, a signature, or a deadline this estimate cannot meet. |
| Certified Mail | First-Class delivery speed; certification does not make delivery faster. | USPS mailing and delivery/attempt tracking; no Electronic Return Receipt unless added. | You need a recorded mailing and delivery or attempted-delivery status. | You need a downloadable signature record or faster delivery. |
| Certified Mail + Electronic Return Receipt | First-Class delivery speed; signature collection may require redelivery or pickup. | Certified Mail records plus a downloadable USPS signature record when available. | Your instructions call for Certified Mail with Return Receipt or you need the signature record. | Your recipient requires an original enclosure, personal service, or another submission method. |
| Expedited / Express with signature | Faster estimated delivery range shown at checkout; production cutoff and destination apply. | Carrier tracking and signature option; this is separate from Certified Mail and ERR. | Speed and signature matter and checkout offers the service for your destination. | A rule specifically requires Certified Mail or the displayed estimate misses your deadline. |
Availability and delivery estimates depend on the document and destination. Mailing proof does not establish that a recipient accepted a filing or that legal service requirements were met. Review delivery estimates and full pricing.
What you get
- • State-specific primary sources
- • Guided principal-only demand
- • Evidence and PDF preview
- • Certified Mail checkout
Simple pricing
Base fee plus per-page printing. Postage included. See pricing for details.
Which mailing option and proof should you choose?
PostalForm offers U.S. letter mailing with different delivery and proof options. First-Class suits routine correspondence; Certified Mail adds mailing and delivery records, and Electronic Return Receipt adds a downloadable signature record. Expedited delivery prioritizes speed. Review the destination, estimated dates, total price, and required proof before paying.
| Mailing option | Delivery speed | Proof | Use when | Avoid when |
|---|---|---|---|---|
| USPS First-Class Mail | First-Class Mail delivery estimate shown before payment. | Available processing scans; no recipient signature or Certified Mail receipt. | Routine letters when a signed delivery record is unnecessary. | Your instructions require Certified Mail, a signature, or a deadline this estimate cannot meet. |
| Certified Mail | First-Class delivery speed; certification does not make delivery faster. | USPS mailing and delivery/attempt tracking; no Electronic Return Receipt unless added. | You need a recorded mailing and delivery or attempted-delivery status. | You need a downloadable signature record or faster delivery. |
| Certified Mail + Electronic Return Receipt | First-Class delivery speed; signature collection may require redelivery or pickup. | Certified Mail records plus a downloadable USPS signature record when available. | Your instructions call for Certified Mail with Return Receipt or you need the signature record. | Your recipient requires an original enclosure, personal service, or another submission method. |
| Expedited / Express with signature | Faster estimated delivery range shown at checkout; production cutoff and destination apply. | Carrier tracking and signature option; this is separate from Certified Mail and ERR. | Speed and signature matter and checkout offers the service for your destination. | A rule specifically requires Certified Mail or the displayed estimate misses your deadline. |
Availability and delivery estimates depend on the document and destination. Mailing proof does not establish that a recipient accepted a filing or that legal service requirements were met. Delivery estimates · Full pricing
Why PostalForm
Delivery options
First Class or Expedited with optional Certified Mail.
Address validation
Reduce returned mail and delivery errors.
Fast checkout
Upload once and mail in minutes.
FAQs
- Does New York always require Certified Mail for a tenant deposit demand?
- Do not infer a tenant mailing rule from a landlord refund or claim-notice rule. Follow the cited statute, applicable local rules, and your situation. Certified Mail is the mailing choice required by this PostalForm packet workflow.
- Can I add photos and send a copy to the property manager?
- Yes. The supported workflow accepts PDF and image evidence and can prepare separate reviewed mailpieces for the landlord, property manager, or registered agent when you supply the correct recipient details.
Ready to get started?
For a supported ended private residential tenancy. Review the facts, principal-only demand, evidence, and recipients before Certified Mail checkout.