Can I mail W-2s in bulk?

PostalForm is optimized for single mailings today. If you need bulk, contact us.

Do you offer tracking?

Yes. Add Certified Mail at checkout (First Class only).

Where can you mail W-2s?

We currently focus on mailing to US addresses.

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Payroll

Mail a W-2 online

Need to send a W-2 by mail? Upload a PDF W-2, add sender and recipient addresses, and PostalForm prints and mails it for you.

Published Jan 19, 2026 • Updated Jan 20, 2026

Mail my W-2

How it works

Step 1

Upload the W-2 PDF

Export the W-2 from payroll software.

Step 2

Add addresses

Confirm sender and recipient details.

Step 3

Choose delivery speed

First Class or Express.

Step 4

Add Certified Mail (optional)

First Class only, with USPS tracking and optional electronic return receipt.

Step 5

Checkout

We print and mail via USPS.

When to mail W-2 forms

Mailing a W-2 is common when:

A recipient requires a paper copy
You need a physical record of delivery
You are sending an amended W-2 or reprint

W-2 mailing checklist

Confirm the employee mailing address.
Include all required pages in one PDF.
Verify year and employee details before upload.

What you get

• W-2 PDFs printed and mailed
• USPS delivery with optional Certified Mail tracking and electronic return receipt
• First Class or Express delivery options
• Address validation before printing

Pricing is based on page count and print options. You will see the total before you pay.

See pricing

Trust

Secure handling

Your PDF is stored securely and used only to print and mail the letter you requested.

Retention and deletion

We keep files only as long as needed for fulfillment, then delete them on a rolling schedule.

Support

Need help? Email [email protected].

FAQs

Can I mail W-2s in bulk?: PostalForm is optimized for single mailings today. If you need bulk, contact us.
Do you offer tracking?: Yes. Add Certified Mail at checkout (First Class only).
Can I mail W-2s from payroll software?: Export a PDF and upload it.
Where can you mail W-2s?: We currently focus on mailing to US addresses.

Ready to send it?

Upload your W-2 PDF and we will handle printing and USPS mailing.