Template
Payment demand letter template for multiple invoices and job sites
Use this template when you need to demand payment for several invoices or multiple job sites in one letter.
Published Jan 20, 2026
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Copy/paste template
[Your Company Name]
[Your Company Address]
[City, State ZIP]
[Phone]
[Email]
[Date]
[Client Name]
[Client Company]
[Client Address]
[City, State ZIP]
Re: Payment demand for multiple invoices
Invoices and job sites:
- Invoice #[Invoice Number], [Date], $[Amount], Job Site: [Address]
- Invoice #[Invoice Number], [Date], $[Amount], Job Site: [Address]
- Invoice #[Invoice Number], [Date], $[Amount], Job Site: [Address]
Total Amount Due: $[Total]
Original Due Dates: [Dates]
Hello [Client Name],
This letter is a formal demand for payment of the outstanding invoices listed above.
Please remit payment in full by [Deadline Date].
Payment options: [methods].
Payment instructions: [link or address].
If you believe any invoice is incorrect, contact me at [phone/email] within [X days] so we can resolve it.
Sincerely,
[Your Name]
[Title]
[Company]
Before you mail (checklist)
- Each invoice number, date, and amount is correct.
- Each job site address is accurate.
- Total amount due matches the invoices.
- Copies of all invoices are attached.
Recommended mailing method
If you need proof of delivery, use Certified Mail with electronic return receipt (First Class only). If the deadline is tight, consider Express (1-3 business days). Certified Mail is only available with First Class.
Certified Mail with electronic return receipt (First Class only)
Common mistakes to avoid
- Missing invoices or incorrect totals.
- Mixing job site addresses or project details.
- No clear deadline date.
- Sending separate files instead of one PDF packet.
What you get
- • Multiple invoice demand template
- • Certified Mail with electronic return receipt (First Class only)
- • First Class or Express delivery options
Simple pricing
Base fee plus per-page printing. Postage included. See pricing for details.
Why PostalForm
USPS delivery
First Class or Express with optional Certified Mail.
Address validation
Reduce returned mail and delivery errors.
Fast checkout
Upload once and mail in minutes.
FAQs
- Should I attach all invoices?
- Yes. Combine the letter and invoices into one PDF.
- Do you offer tracking?
- Yes. Add Certified Mail with electronic return receipt (First Class only).
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