How-to
How to scan a signed form and turn it into a clean PDF
Scan signed paperwork with your phone, save it as a PDF, and mail it online in minutes.
Published Jan 11, 2026
How it works
Sign the form
Use a dark pen and fill all required fields so the scan is easy to read.
Scan to PDF
Use your phone scanner and capture each page clearly and evenly.
Upload and send
Upload the PDF, confirm addresses, and submit for mailing.
Scanning tips
- Place the paper on a flat, well-lit surface.
- Keep the phone parallel to the page to avoid distortion.
- Review the scan and crop to the page edges.
- Save all pages as one PDF in the correct order.
Before you upload
- Check that signatures are visible.
- Make sure text is readable at full page size.
- Combine attachments behind the main form.
What you get
- • Turn signed forms into print-ready PDFs
- • Upload from desktop or phone
- • Address validation before carrier handoff
- • Print options for color and double-sided pages
Pricing
Mail it without printing at home Pricing depends on page count and print options. You see the total before checkout.
PostalForm U.S. First-Class mailing for one black-and-white document page plus the address page starts at $3.40. Certified Mail adds $8.00; Electronic Return Receipt adds $3.00 to Certified Mail. Your document, print choices, destination, and delivery options determine the checkout total. See the full pricing matrix.
Which mailing option and proof should you choose?
PostalForm offers U.S. letter mailing with different delivery and proof options. First-Class suits routine correspondence; Certified Mail adds mailing and delivery records, and Electronic Return Receipt adds a downloadable signature record. Expedited delivery prioritizes speed. Review the destination, estimated dates, total price, and required proof before paying.
| Mailing option | Delivery speed | Proof | Use when | Avoid when |
|---|---|---|---|---|
| USPS First-Class Mail | First-Class Mail delivery estimate shown before payment. | Available processing scans; no recipient signature or Certified Mail receipt. | Routine letters when a signed delivery record is unnecessary. | Your instructions require Certified Mail, a signature, or a deadline this estimate cannot meet. |
| Certified Mail | First-Class delivery speed; certification does not make delivery faster. | USPS mailing and delivery/attempt tracking; no Electronic Return Receipt unless added. | You need a recorded mailing and delivery or attempted-delivery status. | You need a downloadable signature record or faster delivery. |
| Certified Mail + Electronic Return Receipt | First-Class delivery speed; signature collection may require redelivery or pickup. | Certified Mail records plus a downloadable USPS signature record when available. | Your instructions call for Certified Mail with Return Receipt or you need the signature record. | Your recipient requires an original enclosure, personal service, or another submission method. |
| Expedited / Express with signature | Faster estimated delivery range shown at checkout; production cutoff and destination apply. | Carrier tracking and signature option; this is separate from Certified Mail and ERR. | Speed and signature matter and checkout offers the service for your destination. | A rule specifically requires Certified Mail or the displayed estimate misses your deadline. |
Availability and delivery estimates depend on the document and destination. Mailing proof does not establish that a recipient accepted a filing or that legal service requirements were met. Delivery estimates · Full pricing
Trust
Secure handling
Your PDF is stored securely and used only to print and mail the letter you requested.
Retention and deletion
We keep files only as long as needed for fulfillment, then delete them on a rolling schedule.
Support
Need help or a custom workflow? Email support@postalform.com.
FAQs
- Do I need a scanner?
- No. Most phones have a built-in scanner in the camera or notes app that creates a PDF.
- What page size should I use?
- Use US letter size (8.5 x 11 inches). We normalize pages for printing.
- How do I combine multiple pages?
- Scan all pages in order to create a single PDF, then upload that file.
- Can I upload a photo instead of a PDF?
- We work best with PDFs. Use a scanner app to save your pages as a PDF.
- What file types do you accept?
- PostalForm is built for PDFs. Upload a PDF and we will handle the rest.
- Do I need a printer or stamps?
- No. We print the letter, prepare the envelope and postage, and hand it to the appropriate carrier or mailing provider.
- Where can you mail letters?
- PostalForm supports U.S., Canadian, and selected international destination countries.
Ready to send it?
Upload your PDF and we will guide you through the mailing steps.