Skip to contentPostalForm
Guide
medical records request letter mailing guide
Mail your completed medical records request letter online without a printer. Upload the PDF, add the recipient address, and PostalForm handles printing, envelope prep, postage, and carrier handoff. Add Certified Mail for USPS tracking and proof of delivery.
How it works
Step 1
Upload your PDF
Step 2
Add addresses
Step 3
Checkout and we print + mail it
When to use this guide
Use this guide when a provider asks for a signed request to release medical records and you need to mail it to a U.S. address.
What to include
- Patient full name and date of birth
- Provider or facility name and records department
- Date range or specific records requested
- Signed authorization and ID if required by the provider
Common mistakes
- Missing signatures or initials
- Sending to the wrong department or address
- Omitting the date range or specific records requested
- Uploading multiple files instead of one combined PDF
What you get
- • Fast USPS delivery
- • Color and double-sided printing
- • Address validation
- • Certified Mail available
FAQs
- Where do I send a medical records request letter?
- Send it to the provider or records department listed on their website or request form.
- Can PostalForm mail my signed request?
- Yes. Upload the signed PDF and we will mail it via USPS.
- Do I need to include an authorization form?
- If the provider requires it, include the signed authorization in the same PDF.
- Can PostalForm include physical items like ID cards?
- No. We print and mail the PDF you upload and cannot include physical items.
Ready to send it?
Upload your PDF and we will print and mail it for you.