Template
Notice of intent to send to collections letter template
Use this template to inform a customer that a past-due balance may be referred to collections. Keep it factual and professional. This page is informational only and does not provide legal advice.
Published Jan 20, 2026
How it works
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Copy/paste template
[Your Company Name]
[Your Company Address]
[City, State ZIP]
[Phone]
[Email]
[Date]
[Client Name]
[Client Company]
[Client Address]
[City, State ZIP]
Re: Notice of intent to send account to collections
Account/Invoice #: [Invoice Number]
Amount Due: $[Amount]
Original Due Date: [Date]
Hello [Client Name],
This is a notice regarding the unpaid balance of $[Amount] for [description of services].
If payment is not received by [Deadline Date], we may refer this account to a collections agency.
Payment options: [methods].
Payment instructions: [link or address].
If you believe this is in error or need to discuss a payment plan, please contact me at [phone/email].
Sincerely,
[Your Name]
[Title]
[Company]
Before you mail (checklist)
- Invoice number, amount, and original due date are correct.
- Deadline date is clear.
- Contact information is included for disputes or payment plans.
- Payment instructions are specific.
Recommended mailing method
If you need proof of delivery, use Certified Mail with electronic return receipt (First Class only). If the deadline is tight, consider Express (1-3 business days). Certified Mail is only available with First Class.
Certified Mail with electronic return receipt (First Class only)
Common mistakes to avoid
- Vague or missing deadline.
- Incorrect amount or invoice number.
- No way to contact you for questions or disputes.
- Overly aggressive language.
What you get
- • Collections notice template
- • Certified Mail with electronic return receipt (First Class only)
- • First Class or Express delivery options
Simple pricing
Base fee plus per-page printing. Postage included. See pricing for details.
Why PostalForm
USPS delivery
First Class or Express with optional Certified Mail.
Address validation
Reduce returned mail and delivery errors.
Fast checkout
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FAQs
- Should I offer a payment plan option?
- If you are open to it, include a contact line so they can propose a plan.
- Do you provide legal advice?
- No. This page is informational only.
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