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Step 1 of 5Customers and accounts payable recipients

Payment demand packets

Payment Demand Packets helps small businesses, contractors, and freelancers turn overdue invoices into a clean mailed packet with a demand letter, invoice summary, exhibit index, and supporting documents in print order.

Current step
Collections stage
Friendly reminder, Second notice, and Past-due notice
This step
4 fields · 4 required

Step 1

Collections stage

Choose the tone that best matches where you are in the collections process.

4 required
Which stage best matches what you need? *

Need more context?

The form is ready to fill now. If you want supporting instructions, mailing notes, or source links, they are below.

What you need+
  • Your business or sender details and return address
  • The customer or accounts-payable mailing address you want to use
  • At least one invoice or statement PDF
  • The amount due and a short summary of what the invoice covers
  • Invoices or statements (required) — Upload the invoices, statement, or balance summary that support the amount due.
  • Contract, scope, or estimate (optional) — Attach the signed agreement, scope of work, estimate, or proposal when it helps explain the invoice.
  • Completion proof (optional) — Photos, delivery proof, completion reports, or other records showing the work or goods were delivered.
  • Prior correspondence (optional) — Emails, text screenshots, or letters about the unpaid balance or promised payment.
  • Other supporting documents (optional) — Any other record you want appended behind the packet.
How it works+
  1. Choose the collections stage that best matches the situation.
  2. Enter the sender, recipient, invoice, and payment details.
  3. Upload the invoices and any supporting records, then preview the generated packet.
  4. Confirm mailing details, continue to checkout, and mail it with PostalForm.
Where it gets mailed+

Enter the recipient address during checkout.

Packet order+
  • Cover page
  • Main payment demand letter
  • Invoice summary
  • Exhibit index
  • Uploaded exhibits in normalized order
Common mistakes+
  • Sending a vague demand without attaching the invoices or statement that support it.
  • Using a payment or field address that is not the actual recipient or accounts-payable mailing destination.
  • Skipping the response deadline or the service summary so the packet feels incomplete.
  • Mailing without reviewing the final packet first.
FAQs+
Can I use this for a friendly reminder or a final demand?

Yes. The workflow supports reminder, second-notice, past-due, and final-demand stages.

Do I need a separate PDF for every invoice?

No. You can upload one or more invoice or statement PDFs, and the packet builder will append them behind the generated letter and summary pages.

Will I see the final packet before mailing?

Yes. PostalForm generates the packet PDF first so you can review the letter, invoice summary, exhibit index, and attachments before moving to checkout.

Related+
Last verified+

Last Customers and accounts payable recipients verification: April 21, 2026