--- title: "Landlord notices: pick your state, check the rules, mail it with proof" description: Notice rules are set by the state where the rental property is located. Pick that state, see the notice period, pay-or-quit window, and mail-service rule your letter has to clear — with citations — then use the matching template or upload your own notice, and PostalForm mails it with a dated Certified Mail record. seotitle: Landlord Notice Templates by State — Fill, Sign & Mail seo-description: "Every landlord notice in one place: rent increase, late rent, lease violation, non-renewal, and notice to vacate — with state notice rules and Certified Mail proof." group: use-cases indexable: true schema: article eyebrow: For landlords & property managers published: 2026-07-02 updated: 2026-07-02 path: /landlord-notices --- # Landlord notices: pick your state, check the rules, mail it with proof Notice rules are set by the state where the rental property is located. Pick that state, see the notice period, pay-or-quit window, and mail-service rule your letter has to clear — with citations — then use the matching template or upload your own notice, and PostalForm mails it with a dated Certified Mail record. ## How it works 1. **Pick the property's state** - See the month-to-month notice period, the pay-or-quit window, and the mail-service rule that apply, with statute citations you can verify. 2. **Use or upload the notice** - Fill in the state template and edit any wording, or upload the PDF you already wrote. You preview the exact document before anything prints. 3. **We print and mail it** - USPS First Class or Certified Mail with electronic return receipt, and you see the exact price before you pay. ## Quick answer A valid landlord notice does three things: it says exactly what is changing or required (with the property, tenant names, and dates), it gives at least the notice period your state and lease require, and it gets delivered in a way you can prove later. The state picker above handles the second part, the templates handle the first, and Certified Mail handles the third. [Mail a landlord notice](cta) ## Pick the notice you need | Your situation | Use this template | | --- | --- | | Raising the rent | [Rent increase notice letter template](/letters/rent-increase-notice-letter-template) | | Rent is late and you want payment, not a court case | [Late rent notice letter template](/letters/late-rent-notice-letter-template) | | Unauthorized pet, occupant, damage, or other lease breach | [Lease violation notice letter template](/letters/lease-violation-notice-letter-template) | | Not renewing the lease | [Lease non-renewal letter template](/letters/lease-non-renewal-letter-template) | | Tenant giving notice they are moving out | [Notice to vacate letter template](/letters/notice-to-vacate-letter-template-mail-online) | | Tenant recovering a security deposit | [Security deposit demand letter](/demand-letters/security-deposit-demand-letter-certified-mail) | ## State notice rules Notice periods are state law, and they differ more than most landlords expect — the required notice to end a month-to-month tenancy, the days a tenant gets to pay overdue rent before an eviction filing, and whether mailed service adds days all vary by state. The picker at the top of this page shows your state's rules in one screen; each state also has a full guide with the template and sources: - [Alabama notice to vacate](/landlord-notices/alabama-notice-to-vacate) - [Alaska notice to vacate](/landlord-notices/alaska-notice-to-vacate) - [Arizona notice to vacate](/landlord-notices/arizona-notice-to-vacate) - [Arkansas notice to vacate](/landlord-notices/arkansas-notice-to-vacate) - [California notice to vacate](/landlord-notices/california-notice-to-vacate) - [Colorado notice to vacate](/landlord-notices/colorado-notice-to-vacate) - [Connecticut notice to vacate](/landlord-notices/connecticut-notice-to-vacate) - [Delaware notice to vacate](/landlord-notices/delaware-notice-to-vacate) - [Florida notice to vacate](/landlord-notices/florida-notice-to-vacate) - [Georgia notice to vacate](/landlord-notices/georgia-notice-to-vacate) - [Hawaii notice to vacate](/landlord-notices/hawaii-notice-to-vacate) - [Idaho notice to vacate](/landlord-notices/idaho-notice-to-vacate) - [Illinois notice to vacate](/landlord-notices/illinois-notice-to-vacate) - [Indiana notice to vacate](/landlord-notices/indiana-notice-to-vacate) - [Iowa notice to vacate](/landlord-notices/iowa-notice-to-vacate) - [Kansas notice to vacate](/landlord-notices/kansas-notice-to-vacate) - [Kentucky notice to vacate](/landlord-notices/kentucky-notice-to-vacate) - [Louisiana notice to vacate](/landlord-notices/louisiana-notice-to-vacate) - [Maine notice to vacate](/landlord-notices/maine-notice-to-vacate) - [Maryland notice to vacate](/landlord-notices/maryland-notice-to-vacate) - [Massachusetts notice to vacate](/landlord-notices/massachusetts-notice-to-vacate) - [Michigan notice to vacate](/landlord-notices/michigan-notice-to-vacate) - [Minnesota notice to vacate](/landlord-notices/minnesota-notice-to-vacate) - [Mississippi notice to vacate](/landlord-notices/mississippi-notice-to-vacate) - [Missouri notice to vacate](/landlord-notices/missouri-notice-to-vacate) - [Montana notice to vacate](/landlord-notices/montana-notice-to-vacate) - [Nebraska notice to vacate](/landlord-notices/nebraska-notice-to-vacate) - [Nevada notice to vacate](/landlord-notices/nevada-notice-to-vacate) - [New Hampshire notice to vacate](/landlord-notices/new-hampshire-notice-to-vacate) - [New Jersey notice to vacate](/landlord-notices/new-jersey-notice-to-vacate) - [New Mexico notice to vacate](/landlord-notices/new-mexico-notice-to-vacate) - [New York notice to vacate](/landlord-notices/new-york-notice-to-vacate) - [North Carolina notice to vacate](/landlord-notices/north-carolina-notice-to-vacate) - [North Dakota notice to vacate](/landlord-notices/north-dakota-notice-to-vacate) - [Ohio notice to vacate](/landlord-notices/ohio-notice-to-vacate) - [Oklahoma notice to vacate](/landlord-notices/oklahoma-notice-to-vacate) - [Oregon notice to vacate](/landlord-notices/oregon-notice-to-vacate) - [Pennsylvania notice to vacate](/landlord-notices/pennsylvania-notice-to-vacate) - [Rhode Island notice to vacate](/landlord-notices/rhode-island-notice-to-vacate) - [South Carolina notice to vacate](/landlord-notices/south-carolina-notice-to-vacate) - [South Dakota notice to vacate](/landlord-notices/south-dakota-notice-to-vacate) - [Tennessee notice to vacate](/landlord-notices/tennessee-notice-to-vacate) - [Texas notice to vacate](/landlord-notices/texas-notice-to-vacate) - [Utah notice to vacate](/landlord-notices/utah-notice-to-vacate) - [Vermont notice to vacate](/landlord-notices/vermont-notice-to-vacate) - [Virginia notice to vacate](/landlord-notices/virginia-notice-to-vacate) - [Washington notice to vacate](/landlord-notices/washington-notice-to-vacate) - [West Virginia notice to vacate](/landlord-notices/west-virginia-notice-to-vacate) - [Wisconsin notice to vacate](/landlord-notices/wisconsin-notice-to-vacate) - [Wyoming notice to vacate](/landlord-notices/wyoming-notice-to-vacate) Every state is covered. If a rule looks different from what your local court says, trust the court — statutes change, and each state page links its sources so you can verify. ## Serving notices by mail When a tenancy dispute reaches a courtroom, the first question is rarely about what the notice said. It is about when the tenant got it. That is why experienced landlords serve notices in ways that leave a record. Mailed notice with Certified Mail gives you a dated USPS record and delivery confirmation with a signature. Some states treat mailed service specifically — a few add days to the notice period when you serve by mail — so check your state page above, then mail early. PostalForm prints the notice, handles the envelope and postage, and you keep the record. You see the exact PDF and the exact price before anything is sent. ## For property managers Sending the same notice to a building's worth of tenants — an ownership change, a policy update, a rent adjustment across units — works the same way at volume: [bulk mail](/bulk-mail) takes one letter and a recipient list and handles the rest, with the same per-piece proof options. ## FAQs - **Is this legal advice?** No. These pages are general information and templates. Notice requirements come from your state statute, local ordinances, and your lease — when the stakes are high, have a local landlord-tenant attorney review the notice before you serve it. - **Which state's rules apply if I live in a different state than the property?** The rules of the state where the rental property is located govern the tenancy — not where the landlord or property manager lives. Pick the property's state at the top of this page. - **Do I have to mail a notice, or can I text or email it?** Check the lease and your state law. Some leases and statutes allow electronic notice; many require written notice delivered personally or by mail. A mailed notice with a delivery record is the safe default because it works in either case and leaves proof. - **What happens if I give less notice than my state requires?** A short notice is usually defective — a court can treat it as if it was never served, which restarts the clock. Check the state pages above and count days carefully, including any extra days your state adds for mailed service. - **Should every notice go by Certified Mail?** Notices that start or end something — non-renewal, termination, cure-or-quit — deserve the strongest record you can make. Routine communications like a rent reminder can go First Class. When in doubt, spend the few extra dollars on proof. - **Can PostalForm fill out the notice for me?** The template pages generate the letter from your answers: you fill in the fields, add a signature, and preview the exact PDF before anything prints. You can also upload a notice you already wrote. ## Resources - [Certified Mail with electronic return receipt](/certified-mail-online) - [Pricing](/pricing) - [Delivery times](/delivery-times) ## Related - [Rent increase notice letter template](/letters/rent-increase-notice-letter-template) - [Late rent notice letter template](/letters/late-rent-notice-letter-template) - [Lease violation notice letter template](/letters/lease-violation-notice-letter-template) - [Lease non-renewal letter template](/letters/lease-non-renewal-letter-template) - [Notice to vacate letter template](/letters/notice-to-vacate-letter-template-mail-online) - [Send a letter online](/send-letter-online) ## Ready to send it? Pick a template above, or upload the notice you already have. You see the exact PDF and price before anything mails. [Mail my notice](/)